Last minute speakers in Nashville. What to do when your keynote cancels.

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Last minute keynote speaker in Nashville.

This happens more than you think. You are an event planner, and your keynote speaker suddenly cancels at the last minute. Next thing you know, panicked, you are searching Google for the best last-minute keynote speakers for corporate events in Nashville and freaking out!

Here are some recommendations for meeting planners and conference organizers urgently seeking a replacement motivational speaker in Nashville, Tennessee.

Five Tips to Finding a Last Minute Presenter in Nashville (and beyond)

1. Have a backup plan in place: Have a backup list for Nashville-based speakers, just in case. Having a list of potential replacement speakers who can be called upon in an emergency is a good idea. An advantage is this should save you money because the speaker shouldn’t charge you for travel or accommodation. In cases like this, I always discount my speaking fee.

2. Communicate with event staff: Communicate with them to ensure they know the situation and can help you find a replacement speaker. They may have contacts or resources to help you quickly find a replacement.

3. Reach out to your professional network: Contact other speakers, colleagues, or industry experts to see if they can step in at the last minute. Contact me. If I am not the right fit or unavailable, I will connect you to Nashville area professional speakers who can help you. You may also have some luck with the Nashville Convention & Visitors Corp or Nashville Area Chamber of Commerce.

4. Be transparent with attendees: Let attendees know that the original keynote speaker can no longer attend, but assure them that a qualified replacement has been secured. Communicating any program schedule changes is essential to ensure everything is clear.

5. Adjust the schedule if necessary: If the replacement speaker has a different topic or presentation style, consider adjusting the schedule to accommodate the change. This will help ensure the audience gets the most out of the event. Hopefully, you will find a nice speaker who is easy to work with (shameless plug) to fit your needs.

Don’t Panic. I will help you find a replacement speaker.

Overall, having a backup plan and remaining calm and professional can help ensure that any last-minute changes to the keynote speaker do not negatively impact the event. If you’re stuck right now as you read this, call or email me. I promise to point you in the right direction.